All major banks will have their own format and wording and Rice Authority would not presume to tell them how to do this, nevertheless we offer the following draft which details roughly what we require to be confirmed within the document. We need it to state the product and quantity involved in the transaction, the total value of the transaction expressed in US Dollars over the 12 month period, the payment method offered and any other detail such as the monthly revolving financial amount if this is applicable.
Bank Comfort Letter:
– To be completed on buyer’s bank letterhead –
Date: _________Bank name:Address:
Addressed to Seller or Seller’s Mandate:
We,(BIG BANK, SOMEWHERE BRANCH) and the undersigned Bank Officers, hereby confirm with full responsibility that the amount of US$XXX.XX numerals (written amount in XXXXX UNITED STATES DOLLARS) is reserved in this bank at the request of (AAA TRADING COMPANY, HONG KONG) for the finalization of the Contract for the purchase of 7,200,000 metric tons of (ORDINARY PORTLAND CEMENT 42.5 N/R TYPE I) and the total value of US$576,000,000.00 (FIVE HUNDRED AND SEVENTY SIX MILLION) United States Dollars.
THESE FUNDS ARE AVAILABLE FOR THE PURCHASE OF THE ABOVE IDENTIFIED PRODUCT AND FOR ISSUING THE RELATIVE FINANCIAL INSTRUMENTS AS followS: IRREVOCABLE TRANSFERABLE AUTO-REVOLVING FOR ONE MONTH’S SHIPMENT VALUE (USD48,000,000.00) DOCUMENTARY LETTER OF CREDIT CONFIRMED 100% AT SIGHT AS PER CONTRACT. IN ISSUING THIS STATEMENT, THE BANK RECOGNIZES THEIR LIABILITY IN ACCORDANCE WITH THE TERMS OF THE CONTRACT IN ISSUING THE FINANCIAL INSTRUMENTS IN FAVOUR OF THE SELLER SHOULD THE CONTRACT PROCEED AND THE BANK IS ALSO READY TO ISSUE THE RELATIVE RWA TO SELLER’S BANK AS SPECIFIED IN THE CONTRACT IF THE CONTRACT IS SIGNED AND EXCHANGED BETWEEN OUR CLIENT AAA TRADING COMPANY AND THE SELLER.
THIS BANK COMFORT LETTER CAN BE VERIFIED AND AUTHENTICATED ON BANK TO BANK BASIS BY SWIFT THROUGH THE NORMAL BANKING PROCEDURES AND PRACTICES.
name OF BANK OFFICER #1:
name OF BANK OFFICER #2: